Map your floor
Drop in a PDF or image and let AI detection find your booths, or draw the floor yourself in the intuitive map editor.
Now free for organizers
The booth map your vendorsbook themselves.
Upload your floor plan. Price your booths. Captain Expo turns it into an interactive map where vendors pick their spot and pay, straight into your Stripe account.
No subscriptions. No vendor fees. 5% of what you sell, and that is all.
Free to start. Unlimited events, unlimited booths. Captain Expo takes 5% of the booth subtotal when you sell, and nothing else, ever.
How it works
Three steps from a PDF to a floor that sells itself.
Price your booths
Tiers, holds, and apply-first review if you want to approve vendors before they pay.
Vendors book themselves
They pick a booth, they pay, you watch the floor fill in real time.
Apply first
Approve who fits, then take the money.
Turn on apply-first and no booth is committed until you say so. Vendors apply with photos, you review the queue, and the pay link goes out when you approve. Or switch on instant book and let them pay on the spot.
- Photos, category and requested tier on every application
- Approve or decline in one click
- Approved vendors get a pay link that expires with the hold
- Apply-first review or instant book, set per event
Vendor CRM
Every vendor, one email away.
Every vendor who has ever applied to one of your shows is already in your list, tagged by category and by the years they booked. Pick a segment, write once, send.
- Segments build themselves from booking history
- Announcements go out under your name and your reply-to
- Automated reminders before every show, so your vendors never miss a deadline
- Unsubscribes and bounces are suppressed for you
Bookings
Refunds without the spreadsheet.
A vendor drops out two weeks before the show. Open the booking, refund it, and the booth goes straight back on the map. Our 5% comes back with it, automatically.
- One-click full refunds, straight through Stripe
- The booth relists the moment the refund clears
- Analytics and payout totals stay correct without a reconcile
Everything else
The rest of the show, already handled.
01
Apply-first mode
Review every application before a booth is committed.
02
Booth holds
A claimed booth is locked while a vendor checks out. No double-selling.
03
Vendor CRM and broadcasts
Every vendor you have ever worked with, one email away.
04
Live analytics
Sales, floor fill, and application flow at a glance.
05
Print packs
Booth signs, vendor lists, and floor plans, print-ready.
06
One-click full refunds
Refund the booking and the fee goes back too.
Still running your show on a form builder and a spreadsheet? See how Captain Expo compares to Jotform
Before you start
The things you are about to wonder.
I do not have a floor plan file. Can I still use this?
Yes. Upload a PDF or an image of the venue and AI detection marks the booths out for you, so you start from a drawn floor rather than a blank one. If you have nothing at all, draw it yourself in the map editor - rows, aisles, zones and the entrance.
What stops two vendors buying the same booth?
The booth itself. The moment a vendor starts checkout it is held for thirty-five minutes, and no one else can claim it - the floor plan every other vendor is looking at updates at the same instant. If that vendor never finishes, the hold lapses and the booth returns to the map on its own.
Do my vendors need to create an account?
No. A vendor gets a link, picks a booth and pays. There is no password to set and no account to manage, which is the difference between a vendor booking in two minutes and a vendor emailing you instead.
Can I approve vendors before they pay?
Yes - turn on apply-first for that event. Vendors apply with photos, their selling category and a booth preference, you approve or decline each one, and approved vendors get a link to pay. Nothing is committed until you say so. Events that do not need review stay instant-book.
Can one vendor take more than one booth?
Yes. A booking is one vendor's purchase of one or more booths at one event, so a vendor taking two booths side by side, or two booths across the hall from each other, is a single booking, a single payment and a single row in your list.
Do I need my own Stripe account?
Yes, and that is deliberate. Vendors pay into your Stripe account, not ours - you are the merchant of record, the money is yours from the moment it lands, and Captain Expo never holds it. Connecting takes a few minutes and it is the only setup step before you can sell.
Merchant of record
Your vendors never see a fee.
The 5% comes out of your side, invisibly. Your vendors pay your price, on your Stripe account, under your name. You are the merchant of record. Captain Expo never touches your money.
Put your floor plan to work.
Create your event
Free to start · No card required